Facilities Administrator

Facilities Administrator

Location: Wheathampstead, St Albans (4 days office-based, 1 day remote)

Hours: Full-time, 40 hours per week (Monday–Friday)

Salary: Competitive

Occasional travel may be required

About the Role

We’re looking for a proactive and highly organised Facilities Administrator to join our friendly and fast-paced Facilities team.

In this pivotal role, you’ll be at the heart of our operations—supporting the Facilities Manager, Regional Maintenance Managers, and Care Home teams to keep everything running smoothly, efficiently, and compliantly.

If you thrive in a busy environment, enjoy problem-solving, and take pride in keeping things organised, this could be the perfect opportunity for you.

What You’ll Be Doing

- Acting as the first point of contact for the Facilities inbox, ensuring timely and professional responses

- Supporting the Facilities Manager and Regional Maintenance Managers with queries and day-to-day coordination

- Managing the Facilities CAMMS system to maintain 100% compliance standards

- Coordinating and booking external compliance services

- Tracking and uploading service certificates

- Overseeing company vehicle compliance (tax & MOT)

- Supporting procurement activities

- Maintaining and updating project trackers

- Assisting with general office and administrative duties

What We’re Looking For

- A highly organised individual with strong administrative skills

- Confident using IT systems and Microsoft Office (Word, Excel, PowerPoint, Teams)

- Previous experience in a similar role (facilities or care environment preferred)

- Ability to manage multiple priorities in a fast-paced environment

- Strong attention to detail and accuracy

- A collaborative team player with excellent communication skills

What We Offer

- Comprehensive induction programme to set you up for success

- Ongoing training and career development opportunities

- Workplace pension scheme

- Employee discount scheme (Blue Light Card)

- Free DBS check

- Free onsite parking

Why Join Us?

You’ll be joining a supportive team where your contribution truly matters. This role offers variety, responsibility, and the chance to make a real impact across our facilities operations every day.

About Us

Welford Healthcare was founded in 2017 with the goal of building a boutique collection of quality care homes across the UK. Our strategy is to grow our business by acquiring mature care homes with quality foundations and strong potential for improvement and by investing in our people and our properties to ensure our homes are always inviting and homely. Whilst we are a growing business, we never lose sight of our primary and enduring purpose which is to provide good quality care for vulnerable adults. As we acquire new homes, we leverage our resources and expertise to ensure that the homes we run always have our residents’ wellbeing at their hearts.

Our senior leadership team has extensive experience of operating, opening and acquiring quality care homes with proven track records in regulatory compliance and running commercially successful businesses where meeting the needs and ensuring the happiness of our residents and our teams are the cornerstones of our approach.